Non-theatrical Loans

Non-Theatrical screenings are those where titles are exhibited on a non-commercial basis (where no direct admission charge is levied) to the following organisations: educational, cultural, social and religious institutions, community groups, churches, film societies, government bodies, hospitals, libraries, museums and galleries.


LoansCopyright

The NFSA has paid a fee to rights holders of selected titles so that these can be loaned for non-theatrical screenings. Other titles in the collection are available for bonafide educational institutions for screening for the purposes of curriculum. However, unless prior written consent has been obtained from the copyright holder, it is an offence to:

  • Use NFSA titles for any commercial purpose, including exhibition in a commercial cinema or at a screening where admission is charged.
  • Transmit or communicate NFSA titles by electronic or digital means, such as television, closed circuit, cable, on-line or any other electronic means of any kind, present or future.
  • Save, copy or reproduce NFSA titles as a whole or in part, by any format or storage method whatsoever

LoansBorrowing

Registration

  • Loans can only be made to registered groups or organisations. They cannot be made to individuals for private use or home screenings.
  • Registration forms are available from NFSA Screening Loans staff.
  • Borrowers and other individuals may view titles at NFSA offices in Canberra, Sydney and Melbourne. Fees based on viewing time may apply.
  • In most cases loans include the rights for non-theatrical screenings by the registered organisation. Some titles are restricted to use by educational institutions for the purpose of curriculum.
  • Direct charges for admittance to screenings of NFSA pre-licensed titles are not permitted, however member organisations may charge their members a subscription fee for season entry.

Booking

  • Borrowers can search for and book titles online directly from the Non-theatrical Loans Catalogue
  • The normal Loan Period for material is one day, to ensure maximum availability of titles for all borrowers. A reasonable allowance is made for shipping time to and from borrower locations across the country.
  • Borrowers may not re-lend NFSA titles to any other person or organisation.
  • Additional titles may also be available for non-theatrical screening, subject to the screening organisation gaining approval from the rights holder and meeting NFSA conditions of use. See Theatrical Loans.

Express Bookings

  • Loans required to be despatched within 5 days of booking attract an additional Express Booking fee, plus any express freight charges which may be required. Such loans need to be booked by phone.

Extensions

  • Availability permitting, loan extensions can be granted subject to print availability. An extension fee applies per title per week extended. These extensions can be made either by email or telephone

Cancellations

  • Bookings may be cancelled either by the borrower directly via the website or by notifying staff via email, telephone, fax or mail. No charge will be made for cancellations made more than 5 days ahead of the required despatch date
  • Borrowers should contact staff directly by email, telephone or fax in the event that a booking is to be cancelled less than 5 days before the required despatch date. Cancellation charges of up to half the loan fee for the order may apply
  • Bookings cannot be cancelled once they are despatched. The full loan fee for the order will apply and the borrower will still be responsible for the cost of return freight.

Loan Returns

  • It is the responsibility of the borrower to return items on time to the NFSA and pre-pay all costs. Borrowers must use a trackable mail system, such as Registered Mail, Express Post or a commercial courier. Titles should be returned securely packaged in original boxes

Late Fees

  • A late fee, calculated per title per day, is incurred for all items received more than seven days after the Return due date.

Screening Report

  • A Screening Report is sent with each order requesting information on audience numbers and print quality. The screening report should be completed and returned with films. Information supplied by borrowers enables the NFSA to assess its service and to be more responsive to borrowers' needs.

Damage

  • It is recommended that borrower hold insurance cover for the loss or damage to NFSA items whilst in their care..
  • Borrowers may be required to pay for the repair or replacement of a collection item in the instance where the item is lost or damaged. Borrowers should not attempt to repair damage, but should include an explanation of the nature and cause of the damage on the screening report.

Schedule of Fees

  • Administration and checking fees apply to all loans.
  • Normal loan fees include outward freight within Australia. The borrower is responsible for the cost of return freight. For international loans, and 35mm prints, borrowers are required to pay all freight costs to and from the NFSA Canberra office.
Format Australian Rates including GST Export Rates
Loan fee per screening inc outgoing freight Loan fee per screening
16 mm feature film or shorts package $27.50 A$100.00
VHS video, DVD and laserdiscs $9.90 A$50.00
6x 16mm film ** $55 A$200.00
Late fee $3.30 A$3.30

*Note  special offer of one free bonus 16mm Short film (less than 30 min) with each 16mm film borrowed (eg 1 x Feature plus 1 x Short, or 2 x Shorts)
** Total running time must be less than 120 minutes

Acknowledgment

  • Any publicity, advertising or screening notes, whether printed or in online or electronic form, should acknowledge titles loaned from the NFSA as follows: 'Print courtesy of the National Film and Sound Archive'.
  • Each title sourced from the NFSA should carry this acknowledgement.
  • Wherever possible, the NFSA would like this acknowledgement to be accompanied by NFSA's graphic signature (logo) which is available electronically from NFSA Screening Loans staff.
  • Most loan items will include a notice stating that the print is from the NFSA. Where commercially produced videos and DVDs are loaned, the borrower is requested to announce at the commencement of the screening: This print is from the National Film and Sound Archive'.

Non-theatrical Loans Catalogue

Contact Us

Email: screeningloans@nfsa.gov.au
Phone: 02 6248 2217 (9am - 5pm weekdays, EST)
Freecall: 1800 012 175
Fax: 02 6249 8159

Return all loans to:
National Film and Sound Archive
Attention: Screening Loans
Loading Dock
McCoy Circuit
Acton ACT 2601

Postal Address:
(Correspondence)
Archive Screenings
The National Film and Sound Archive
GPO Box 2002
Canberra ACT 2601

Street Address:
National Film and Sound Archive
McCoy Circuit,
Acton ACT 2601